HR Generalist

Employer: Regina Open Door Society

Location: Regina, SK

Type of positions: Full Time


Description

The Regina Open Door Society (RODS) is a non-profit organization that provides settlement and integration services to refugees and immigrants in Regina. RODS is committed to meeting the needs of newcomers by offering programs and services that enable them to achieve their goals and participate fully in the larger community.

The Regina Open Door Society Inc. is seeking a qualified individual to staff the full-time permanent position of HR Generalist.

Background:

The Human Resources (HR) Generalist maintains and supports a union-free environment through accessibility and responsiveness, consistent and equitable application of policies and utilization of open-door policy. They are responsible for coordinating the recruitment and hiring process. That implies assisting with the recruitment process for full-time or part-time staff, opening recruitments, placing ads, screening applications, arranging interviews, and contacting applicants. They will also conduct screening interviews, if requested. They initiate employee orientation and exit interviews, maintaining all relevant documentation and correspondence, and properly archive job files. The HR Generalist is responsible for administering benefits and pension and assists in payroll preparation. They also provide information and assistance to staff and managers on human resource and work related issues.

Duties/Responsibilities:

The efficient day-to-day operation of RODS’ culturally diverse organization is maintained through a collaborative approach with the Executive Director, managers and staff through consensus based decision making. The HR Coordinator’s responsibilities will include:

  • In collaboration with management staff, coordinate staff recruitment and selection process in order to ensure that a timely organized and comprehensive procedure is used to hire staff.
  • Provide advice and assistance to managers on staff recruitment;
  • Prepare notice and advertisements for vacant staff positions;
  • Select applicants meeting specified job requirements and refer them to hiring personnel, when requested;
  • Schedule and organize interviews, when requested;
  • Participate in applicant interviews, when requested;
  • Conduct reference checks on possible candidates, when requested;
  • Verify Acceptance Letters are compliant with HR Policy & Procedures;
  • Prepare Acceptance Letters in compliance with HR Policy & Procedures, if requested.

Provide information and assistance to staff and managers on human resource and work related issues.

  • Conduct new employee orientations and departing employee exit interviews;
  • Administer human resource policies and procedures and explain provisions of the HR policies and procedures to staff and managers;
  • Assist the HR Committee in developing new HR Policies & Procedures;
  • Research and monitor human resource systems in other organizations within the community and monitor changes in best practices;
  • Keep up-to-date of employment standards and legislation such as workers’ compensation and labour standards, and convey to managers;
  • Coordinate organization-wide training upon request from managers;
  • Answer questions regarding eligibility, salaries, benefits, pension and other pertinent information;
  • Answer questions and provide information to RODS employees, outside agencies, and general public requiring the interpretation and explanation of human resource programs, policies, and procedures;
  • Assist in the development of specific work arrangements and conditions in accordance with internal and legislated policies and procedures;
  • Assist in meeting probation deadlines / letters / strategic reporting;
  • Generate quarterly reports on strategic objectives;
  • Initiate regular meetings with directors/managers to discuss HR concerns within their departments.

Monitor staff performance and attendance activities.

  • Review online timesheet submissions for errors;
  • Provide basic counseling to staff who have performance related obstacles;
  • Provide advice and recommendations to managers for disciplinary actions.

Administer employee benefit programs, Saskatchewan Pension Plan (SPP) and workers’ compensation accurately and timely.

  • Research a variety of vendors of group benefit programs to identify benefits that fit the needs of the employees and the company’s financial budget. Then recommend the program to the Director of Central Administration and Finance;
  • Coordinate the day-to-day processing of benefits, SPP, and workers’ compensation, including enrollment of new employees, changes, terminations, and disability;
  • Explain RODS HR policies, benefits, and procedures to employees or job applicants;
  • Work closely with Accounting and Payroll Clerk in administering benefits and SPP.

Manage human resource files, documentation and HR tracking.

  • Process, verify, and maintain documentation relating to personnel activities such as address, emergency contacts, tax forms, earnings, absences, staffing, recruitment, training, probation, years of service, grievances, performance evaluations, Record of Employments and dates of and reasons for terminations/resignations.
  • Examine employee files to answer inquiries and provide information for personnel actions;
  • Gather personnel records from other departments and/or employees;
  • Search employee files in order to obtain information for authorized persons and organizations, such as credit bureaus and finance companies;
  • Submit Record of Employments;
  • Prepare badges, passes, and identification cards.
  • File and distribute annual T4’s and T4A’s by deadline.
  • Other duties, as requested by manager.

Qualifications:

This individual must possess a strong ability to communicate and work well in both team and autonomous settings with little supervision while working for the greater good of the department, organization and employees. They thrive in a dynamic setting with tight deadlines.

  • Post-secondary diploma or certificate focusing on Human Resources from a recognized college and three years related HR Generalist experience;
  • Working towards, or already attained, CHRP designation;
  • Specialized knowledge of:
    o Saskatchewan Labour Standards
    o Human Resource principles
    o OH&S Act and Regulations;
  • Working knowledge of Microsoft Office Applications (Word, Excel, Outlook) and Sage;
  • Demonstrated knowledge of customer services principles and practices;
  • Displays professionalism, respect and protects confidentiality;
  • Clean Police Record check.

Hours of Work:

Hours of work are Monday to Friday from 8:00 AM to 4:30 PM with one hour unpaid lunch break and an Earned Day off (EDO) every second Monday or Friday. All positions at RODS require a clean criminal record check. There is a cost shared benefits package and 3% pension contribution available to the employee with a successful completion of a six-month probationary period. The annual salary for this position starts at $45,130.19 ($25.72/hr).


How To Apply

We thank all candidates for their interest; however, only those selected for interviews will be contacted. Please be able to provide three work related references at the time of your interview. No phone calls please. Please respond in confidence by mail or e-mail to: Manager of Central Administration & Finance, Regina Open Door Society, 1855 Smith Street, Regina, SK S4P 2N5 E-mail: faithl@rods.sk.ca.